How to Become a Notary in Alabama
In the State of Alabama, notaries public play a crucial role in the authentication of various legal documents and transactions. They are commissioned by the probate judge of the county of residence. Notarial acts are essential for the proper functioning of businesses, real estate closings, and other legal matters.
If you’re considering becoming a notary in Alabama, this guide provides all the information you need to get started, including the application process, requirements, and tips for making money as a mobile notary.
Alabama Notary Public Overview
In the State of Alabama, notaries public are appointed and commissioned by the county probate judges for a term of four years.
These notaries are authorized to perform various notarial acts, such as administering oaths, taking acknowledgments, and notarizing documents related to commerce and navigation.
The date of issuance and date of expiration of the commission are recorded by the county probate judge and reported to the Alabama Secretary of State.
Requirements for Becoming a Notary in Alabama
To become a notary in Alabama, you must meet the following requirements:
- Be at least 18 years of age
- Be an Alabama resident and list the county of their residence
- Be a U.S. citizen or legal permanent resident
- Be able to read and write in English
- Must not have been convicted of a felony, unless your civil and political rights have been restored
Steps to Becoming an Alabama Notary
- Contact Your County Probate Judge: The application process for notaries varies by county. Contact your local county probate judge to obtain the notary application, learn about any additional requirements, and understand the process for submitting your application. You can find contact information for your local probate judge on the Alabama Secretary of State’s website.
- Obtain a $25,000 Surety Bond: Alabama notaries are required to purchase a $25,000 Alabama notary bond to protect the public from financial damages resulting from negligence or misconduct. The bond must be issued by a licensed insurance company and filed with the county probate judge’s office.
- Complete the Notary Application: Fill out the notary application provided by your county probate judge. You may be required to provide personal information, references, and proof of your surety bond.
- Submit the Completed Application and Pay the Filing Fee: Submit your completed application, along with the required filing fee, to your county probate judge. The filing fee may vary depending on the county.
- Obtain a Notary Seal and Record Book: Once you are appointed as a notary, you will need to purchase a state-compliant official seal and a record book to maintain a record of your notarial acts.
- Begin Performing Notarial Acts: With your notary commission, seal, and record book, you are now authorized to perform notarial acts in the State of Alabama.
Notary Bond and Insurance
A $25,000 surety bond is required for all Alabama notaries public. This bond protects the public from financial losses that may result from the notary’s negligence or misconduct.
The surety bond must be issued by a licensed insurance company and filed with the county probate judge’s office.
While not required by state law, an errors and omissions insurance policy is highly recommended for Alabama notaries.
E&O insurance provides personal protection against liability for unintentional notarial mistakes or omissions that result in financial or other types of loss to the public or a client who sues the notary.
An E&O insurance policy typically covers legal fees and damages based on the coverage selected.
Notary Seal and Record Book
Alabama notaries are required to use a notary seal to authenticate all their notarial acts. The notary seal must include the notary’s name, the words “Notary Public,” the word “Alabama,” and the words “State at Large.”
The ink color, shape, and dimensions of the notary seal are not specified by Alabama law, allowing notaries to choose between an embosser or an inked stamp.
In addition to the notary stamp and other notary supplies, it is highly recommended that Alabama notaries maintain a notary journal of their notarial acts.
While not required by state law, a record book serves as a valuable tool for protecting the notary in the event of allegations of fraudulent notarial acts or official misconduct.
Fees and Expenses
The expenses associated with becoming a notary in Alabama can vary depending on the county and the specific requirements set by the county probate judge. Some common expenses include:
- Application filing fee
- $25,000 surety bond
- Notary seal
- Record book (optional)
- E&O insurance policy (optional)
- Training courses or exams (if required by the county)
Official Acts of The Notary In Alabama
In Alabama, the duties of notary public professionals and what they are authorized to perform:
- Administering oaths and affirmations
- Taking acknowledgments
- Noting protests of negotiable instruments
- Exercising other powers according to commercial usage or state laws
Electronic and Remote Online Notarizations
Alabama has enacted the Uniform Electronic Transactions Act and the Uniform Real Property Electronic Recording Act, which recognize the legality of electronic signatures used by notaries public.
While no specific regulations or standards have been established for electronic notarizations, Alabama notaries are permitted to perform remote online notarizations (RONs) for taking acknowledgments, provided that they are physically located within the state at the time of the notarial act.
Renewing Your Alabama Notary Commission
Your notary commission in Alabama is valid for four years. To renew your commission, you will need to contact your county probate judge and follow the renewal process specific to your county.
This may involve reapplying for a new commission, obtaining a new surety bond, and purchasing a new notary seal.
Making Money as a Mobile Notary
As a notary in Alabama, you can make money by offering your services as a mobile notary signing agent doing loan signings and remote online notarization services. Mobile notaries travel to clients’ locations to perform notarial acts, making it convenient for clients and providing an additional revenue stream for the notary.
To become a successful mobile notary in Alabama, consider the following tips:
- Advertise your services online and through local business directories for people to book a notary appointment
- Network with local loan signing agents and professionals, such as attorneys, real estate agents, and title companies, becoming a notary loan signing agent in the process.
- Offer flexible appointment times, including evenings and weekends, to accommodate clients’ schedules.
- Maintain a professional appearance and demeanor to build trust with clients during the performance of notarial duties.
- Stay up-to-date on state laws and industry trends while you hold office to ensure you provide accurate and compliant notarial services.
By following these tips and consistently providing high-quality notarial services, you can build a successful mobile notary business in the State of Alabama.