10 Steps on How to Becoming a Notary in DC
Do you want to learn how to become a notary in DC? As a notary public in Washington DC, you play a crucial role in the authentication of important documents and transactions. The Office of Notary Commissions and Authentications (ONCA), under the Secretary of the District of Columbia (DC’s Secretary of State), appoints, commissions, and regulates all notary public officers in DC.
With the increasing demand for notarial services, this is a great business or side hustle to get into. In this comprehensive guide, I’ll deep dive into everything you need to know about becoming a notary public in Washington DC, including the notary application process, fees, training, and more.
1. Understanding the Role of a Notary Public
A notary public is an impartial witness who performs various notarial acts, such as:
Administering oaths and affirmations
Taking verifications upon oath or affirmation
Certifying copies of documents
In Washington DC, a notary public has unlimited financial liability on every document they notarize. So, it’s crucial to understand the laws and responsibilities associated with being a notary public to protect yourself from potential legal issues.
To help you in this endeavor, the District of Columbia provides the Notary Public Handbook, which contains essential information on notary laws, best practices, and more.
2. Eligibility Requirements
To become a notary public in Washington DC, you must:
Be a citizen or permanent legal resident of the United States
Be a resident of the District of Columbia (if applying for a residential commission) or have a primary place of business or employment in DC (if applying for a business or government commission)
Have no disqualifying criminal convictions or other legal issues
If applying for a dual commission, both live in DC and have a primary place of business or employment in DC
3. Application Process
To apply for a notary public commission or renew an existing commission, follow these steps:
Step 1: Complete the Application
Submit an online application using the link provided by the Office of Notary Commissions and Authentications.
Carefully read the instructions before filling out the application to avoid errors that may cause delays.
The application fee for new and renewal applications is $75. This fee is non-refundable.
Step 2: Mandatory Orientation Session
New applicants and those who have not renewed their commission in over 12 months must attend an orientation session.
The Office of Notary Commissions will contact you to schedule the session, which covers applicable notary laws, rules, regulations, and policies in the District.
Step 3: Purchase Notary Supplies
After receiving your Appointment Notice, purchase the required notary supplies, including:
A notary embosser, also known as a notary seal or embossing seal
A notary journal to keep a record of all notarial acts
An embosser inker or highlighter
You can order these supplies from the Notary’s Store, where you’ll find new and renewing notary packages at discounted prices.
Be sure to use your official commission information when ordering your supplies.
Step 4: Obtain a Surety Bond
District of Columbia notaries public are required to obtain a $2,000 surety bond, which provides financial protection in case of claims against the notary.
Government-commissioned notaries are exempt from this requirement. You can purchase a surety bond from a licensed bonding company or insurance provider.
Step 5: Take the Oath of Office
Finally, bring your completed bond and notary supplies to the ONCA office to take the oath of commission. You’ll receive your Certificate of Appointment, officially making you a notary public in Washington DC.
4. Notary Public Commission Term and Renewal
A notary public commission in Washington DC is valid for five years. The renewal process is similar to the initial application, with the exception of attending an orientation session if the commission has not expired for more than 12 months.
To avoid a lapse in your commission, check the Notary Application Renewal Timetable and submit your renewal application at least 45 days before your current commission’s expiration date.
5. Notary Services for Non-Residents
Non-residents of Washington DC who meet the eligibility requirements and have a primary place of employment or practice in the District can apply for a notary public commission.
If a non-resident notary no longer has a primary place of employment or practice in the District, they must resign their commission and notify the Office of Notary Commissions and Authentications in writing.
6. Notary Training and Exam
Mandatory orientation is required for new applicants and those who have not renewed their commission in over 12 months. During orientation, you’ll learn about the laws, rules, regulations, and policies governing notary publics in the District. No exam is required.
To further enhance your knowledge and skills as a notary public, consider enrolling in the District of Columbia Online Notary Course, which offers a fast, easy, and affordable way to learn about notary laws and best practices.
7. Notary Fees and Charges
In Washington DC, a notary public can charge fees for their services, with maximum allowable fees set by 17 DCMR 2420. The fees for various notarial acts are as follows:
Witness or attest a signature: $5
Take a verification upon oath or affirmation: $5
Administer an oath or affirmation: $5
A notary public providing mobile notary service, notary signing agent, or other mobile-related contract work can also charge additional fees for travel expenses, but these must be agreed upon in advance with the client and itemized separately on the invoice.
8. Recordkeeping and Journal Maintenance
As a notary public in Washington DC, you are required to maintain a journal in which you record all notarial acts performed.
This journal can be in a tangible medium (permanent, bound register with numbered pages) or electronic format (tamper-evident and compliant with rules issued by the D.C. Mayor).
9. Electronic and Remote Notarizations
Electronic notarizations are permitted in Washington DC, but remote online notarizations are not allowed.
The individual making the statement or executing the signature must personally appear before the notarial officer for all notarial acts related to a statement or signature on a record. This is commonly called “In-Person Electronic Notarization” or IPEN.
10. Changes in Name, Address, or Employment
If you change your name, address, or employment during your commission, you must notify the Office of Notary Commissions and Authentications within 30 days using the appropriate forms available on their website. No fee will be charged for these changes.
In conclusion, becoming a notary public in Washington DC can be a rewarding and respected profession. By following this guide, you’ll be well on your way to offering valuable notary services to your community.
Remember to stay updated on the latest notary laws and best practices to ensure a successful and fulfilling career as a notary public.